Biometric Enabled Check-In Privacy Notice:
For USMLE
Candidates
Biometrics is part of Prometric’s identity management system
and is designed to improve the security and integrity of the testing process.
The USMLE
program uses Biometric Enabled Check-In as part of standard test day
procedures. This biometrics program is implemented by Prometric (whose
corporate headquarters are located at 1501 South Clinton Street, Baltimore, MD
21224, U.S.A.) which acts on behalf of the USMLE
program sponsors, as data processor.
This Privacy Notice describes the
privacy and security practices that have been established for the Biometric
Enabled Check-In program.
About Biometric Enabled Check-In
The biometrics program converts a fingerprint to a digital image that is used for identity verification purposes. During the Biometric Enabled Check-In, you will place your finger on a scanner at the test center. The equipment will create a digitized representation of your fingerprint (a “template”). This representation template will be paired with other personal information you provide to your registration entity, allowing accurate identification during the testing process. As you move in and out of the test lab at the test center, you will use your finger to authenticate yourself at the scanners located in the test center.
Personal Information Collected as Part of the Biometrics Program
The biometric record contains
some or all of the following information: a digitized representation of your
fingerprint (the template), an image of your fingerprint, along with your name,
address, telephone number (if provided), date of birth or age, identification
document number, and a scanned copy of your identification document (such as
your driver’s license), which includes your digitized photograph. The
biometrics record is paired with ID information and information about your
testing appointment session.
Purposes and Uses for the Personal Information
The personal information
collected under the Biometric program is used:
1. To administer the tests and verify your identity on an
ongoing basis throughout the test day
2. To identify and prevent testing fraud and maintain the
integrity of the testing process by detecting and preventing test taking by
unauthorized candidates
3. To improve security of test centers by detecting and
preventing unauthorized access of candidates to secure areas
4. As required by law
Personal Information Disclosed to Third Parties
Your personal information
(including your fingerprint template) may be provided to the following:
·
Data processors, like Prometric, who
process the data and who are bound by contracts to limit their use of the
information to the purposes specified in this notice
·
Third parties if required by law or as
necessary to complete a testing fraud investigation directly related to the
relevant candidate(s).
Information Storage
Unless otherwise required by law, the personal information
(including your fingerprint image and template) collected using biometrics is
retained on behalf of the USMLE program
sponsors in a secure, centralized database in the United States on test day and
for a period of 5 years from the date of your most recent testing appointment
with Prometric. Upon expiration of that time period, all demographic
information collected using biometrics and the fingerprint image and template
are deleted. Although the U.S. and many other countries do not have
comprehensive data protection laws, the USMLE sponsors and Prometric will treat
your personal information such that it will receive appropriate protection
through data transfer contracts and/or certification to the EU-US Safe Harbor
Program.
Privacy and Information Security
Appropriate technical, physical and administrative safeguards have
been implemented to help protect your personal information against unauthorized
access or loss. Access to information collected under the Biometric Enabled
Check-In program is limited to those employees or agents of the USMLE program
sponsors who have a need to access it and who are bound by confidentiality
agreements.
The USMLE program sponsors and
Prometric are committed to protecting your privacy and will only use the
personal information collected under the Biometric Enabled Check-In program for
the purposes described in this Privacy Notice.
Questions
If you still have concerns about the
Biometric Enabled Check-In program, please contact your registration entity.
